What is the purpose of this Recruitment Privacy Notice?
Limejump is a “controller” in relation to personal data. This means that we are responsible for deciding how we hold and use personal information about you. This privacy notice covers anyone applying for work with Limejump (whether as an employee, worker or contractor). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the UK General Data Protection Regulation (UK GDPR).
Data protection principles
We will comply with data protection law and principles, which means that your data will be:
What personal data do we process?
In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:
We may also collect, store and use the following types of more sensitive personal information:
How is your personal information collected?
We collect personal information about candidates from the following sources:
We will use the personal information we collect about you to:
It is in our legitimate interests to decide whether to appoint you to a specific role since it would be beneficial to our business to appoint someone to that specific role.
We also need to process your personal information to decide whether to enter into a contract with you.
Having received your CV and application form, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role.
If we decide to offer you the role, following your signing of the contract of employment, we will then check your right to work, proof of address, references and carry out a basic criminal record check before your start date.
For roles that carry significant managerial responsibility or influence, we will also check your financial background, Director status and regulatory referencing.
For roles that are regulated and require official accreditation from professional bodies, such as lawyers or chartered accountants, we will check your official accreditation.
If you fail to provide personal information
If you fail to provide information when requested, or the background checks are not completed to our satisfaction, we reserve the right to revoke and/or terminate your contract.
How we use particularly sensitive personal information
We may use your particularly sensitive personal information in the following ways:
Information about criminal convictions
We envisage that we will process information about criminal convictions.
We will collect information about your criminal convictions history when you have accepted an offer from us. We are entitled to carry out criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular:
We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.
Why might you share my personal information with third parties?
We will only share your personal information with the third party, Experian, for the purposes of processing your application to conduct background checks. All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Details of these measures may be obtained from HR.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
How long will you use my information for?
We will keep your personal data only for as long as required in order to achieve the purposes for which it was gathered, in line with this privacy notice.
For determining when personal data should be erased we shall take into consideration the amount of and sensitivity of the personal data we have, the amount of harm that could be caused by a data breach, the benefits of the purposes the data is being used for and any legal requirements that we are bound to.
If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
Criminal record information, such as the Disclosure and Barring Service (DBS) forms and DBS certificates shall be deleted as soon as practicable after the check has been completed and the outcome recorded (i.e. whether satisfactory or not). In exceptional circumstances, if the Data Protection Officer or Head of People assesses that it is clearly relevant to the ongoing employment relationship (e.g. to allow for consideration and resolution of any disputes), the information will be retained for six months.
Rights of access, correction, erasure, and restriction of personal information
Under certain circumstances, by law you have the right to:
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact firstname.lastname@example.org.
Who can I contact for more information?
Limejump Limited, Unit 2.13 Canterbury Court, Kennington Park, 1-3 Brixton Road, London SW9 6D
T: +44 (0)207 127 5308
You also have the right to contact the Shell Group Chief Privacy Officer at:
Shell International B.V., PO Box 162, 2501 AN, Den Haag, The Netherlands
Trade Register, No. 27155369
If you are unsatisfied with the handling of your personal data by Limejump or by Shell, then you have the right to lodge a complaint to your own countrys’ data protection authority or to the Shell Groups (Dutch) data protection authority at:
Autoriteit Persoonagegevens, Postbus 93374, 2509 AJ, Den Haag, The Netherlands
Website for more information: https://autoriteitpersoonsgegevens.nl/en
Changes to this Privacy Notice
This Privacy Notice may be changed over time. You are advised to regularly review this Privacy Notice for possible changes. This Privacy Notice was last updated on 14/10/21.